Monday, 12 August 2013

Improving office efficiency for higher productivity

Improving office efficiency for higher productivity

Businesses are increasingly looking for techniques that allow them to boost the productivity of their workers, with this being an effective strategy for minimizing staff costs while maximizing profits.Many companies are adopting business intelligence software solutions which enable them to recognize inefficiencies at the supply chain level, and putting similar scrutiny on office operations can be extremely valuable.

Personnel structure

Ensuring that all employees use their time effectively is crucial to ensuring optimal productivity, and getting the personnel structure right is a crucial foundation to achieving this aim.A clear staff hierarchy, whereby each person is designated specific responsibilities, is crucial to ensuring that workers know who to turn to in different situations.Employees who do not know which colleague to ask about finances, for example, will waste their own and other’s time in trying to find a solution to their problem or question.Detailing clearly in a staff handbook who should be reported to in certain scenarios is a simple way to improve efficiency in the office and to facilitate better use of working hours.

IT systems

The fast-paced nature of technology means that many organisations are being left behind when it comes to their IT operations, a problem which is likely to have repercussions on the entire workforce. Dated hardware and software can result in loss of productivity through lack of functionality, the necessity for frequent maintenance, and lower staff morale.Investing in IT could therefore be a crucial step when it comes to making the office more efficient, particularly if these systems are heavily relied upon by a range of employees.

Facilitate flexible working

By implementing mobile working policies, companies are better able to attract and retain top talent through provision of flexible job patterns, and can increase productivity.Utilizing cloud computing and equipping staff with smartphones, for example, prevents working hours being lost on business trips.Research even suggests that employees will conduct work in their personal time given the right tools, with many willing to respond to job-related emails or calls at the weekend or even on holiday with the use of connected mobile devices.

Office organisation

A disorganized office results in information mismanagement, low staff morale, decreased productivity and can even increase the risk of workplace accidents, making it a key area for investment.Purchasing something as simple as filing cabinets from an office supplies specialist like Viking IE can boost practicality when it comes to locating important documents in an office, and can even increase security.It is also crucial that the layout of office furniture is optimized for efficiency, since creating an environment that is intuitive and natural to navigate and work in can boost productivity and staff satisfaction considerably.



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